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Program Assistant

Position Information

Position Information

Working Title: Program Assistant
Role Title: Administrative & Office Specialist II
Posting Number: SW0180256
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Virginia Tech Language and Culture Institute in Fairfax, Virginia is seeking qualified candidates for the position of Program Assistant. This is a part time, position. General responsibilities of this position include: accurately, courteously, and diplomatically responding to student, staff, and faculty inquires; assisting with accurate ordering and processing purchase requests and reimbursements; processing reimbursements for VTLCI employees; providing administrative support to assist in drafting and emailing assigned correspondence; accurately entering into and accessing data from VTLCI and Virginia Tech databases; maintaining electronic and hard copy files and other duties as assigned to assist with efficient operation of the program. Work with Assistant Director for Special Programs to address long-term program goals through detailed tasks as designated.

Required Qualifications:

-Previous experience providing administrative and fiscal support in an academic or professional environment
-Experience using computer software applications such as word processing, spreadsheets, databases, electronic mail, and mail merge
-Strong interpersonal communication, customer service, and organizational skills
-Ability to multi-task
-Ability to work with supervision and in a team environment
-Ability to interact comfortably and courteously with individuals in a diverse multicultural environment
-Ability to manage competing priorities and maintain attention to detail

Preferred Qualifications:

-Experience in a complex, fast-paced professional academic or business environment
-Experience with scheduling and maintaining calendars
-Knowledge of university policies and procedures
-Experience assisting with logistics for groups

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Applicants must complete the online application at Please submit a cover letter, resume, and a list of three references. For consideration, candidates must apply online by the close date of April 30, 2018.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 2
Pay Range: up to $20 based on exp and qualifications
Department: Language & Culture Institute_FC
Work Location: National Capital Region
Location, if not Blacksburg: 2677 Prosperity Ave. Fairfax, VA
Location Zip Code: 22031
Work Schedule: normally m-f, between 8-5pm; some nights, weekends, and occassional travel required
Posting Date: 04/16/2018
Review Begin Date:
Job Close Date: 04/30/2018
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents