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Assistant Plans Library Coordinator

Position Information

Position Information

Working Title: Assistant Plans Library Coordinator
Role Title: Administrative & Office Specialist III
Posting Number: SW0180249
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Reporting to the Plans Library Coordinator, the Assistant Plans Library Coordinator assists with maintaining Facilities’ architectural record documents in an organized and efficient manner (which is in accordance with university and state standards) and utilizing Document Management Software (DMS). This position assists in receiving, reviewing, and processing hard copy and digital record documents submitted by various departments and other sources, to ensure compliance as mandated by DoD 5015.2 and the Library of Virginia.

Additionally, the position will:
- Assist customers in locating records in the digital repository, and with printing and copying requested materials.
- Assist in the preparation of weekly/monthly departmental reports
- Assist in the training of student workers and provide assistance in monitoring their task assignments and quality of their work.
- Assist with implementing and testing upgrades to DMS software.
- Assist with identifying, documenting and implementing improvements to work flow process.
- Provide assistance with other duties and responsibilities as needed.

Required Qualifications:

- Records management experience with digital document management systems.
- Demonstrated customer service experience.
- Proficient skills with recent versions of software such as MS Office Suite (Word, Excel, Access, Outlook, Power Point, OneNote), Adobe Acrobat Pro X and Adobe Photoshop.
- Must have the ability to work independently with minimal supervision, set priorities, and engage in several projects simultaneously.
- Must have strong communication and interpersonal skills, and work well in a team environment.
- Must have a valid driver’s license.

Preferred Qualifications:

- Associates degree in business or office administration, and/or recent experience in a document management related field.
- Demonstrated experience working with documentation related to construction, engineering or architecture.
- Demonstrated experience working with document management system software.
- Experience working with a variety of office equipment, including wide-format scanners/printers.

Employment Conditions: Must have a driver's license check, Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

- Occasionally may be required to work after hours or on weekends.
- May be requested to attend various meetings on and off campus as needed.
- Occasional travel required to visit off-campus university facilities (both in-state and out-of-state).

Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0180249, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on April 26, 2018.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time: 75
Pay Band: 3
Pay Range: Commensurate with Experience
Department: FS - GIS and Plans Library
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 9:00 AM to 4:00 PM M-F
Posting Date: 04/13/2018
Review Begin Date: 04/26/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a valid driver's license?
    • Yes
    • No
  2. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  3. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc