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Development Associate

Position Information

Position Information

Working Title: Development Associate
Role Title: Administrative & Office Specialist III
Posting Number: SW0180202
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Development Associate provides confidential and comprehensive administrative and executive assistance to the Assistant Dean of Advancement to ensure efficient office operations. Serves as a principal liaison for all on and off campus individuals with whom this office works: 5 direct reports and 5 to 7 indirect reports, Pamplin dean’s office, other Advancement staff, University Administration, other Pamplin centers/department chairs/faculty members, alumni, and volunteers. Under the guidance of the Assistant Dean of Advancement manages daily work flow, including coordination with other administrative support team members, coordinating and scheduling meetings involving Pamplin Dean’s internal and external meetings related to Advancement, work closely with the Dean’s administrative team to assure smooth work flow, coordinating for the AD between donors, volunteers, centers, faculty members, representatives of the university, maintaining calendar and making travel arrangements, assisting in preparation of reports, correspondence, and briefings ensuring smooth work flow and facilitating effective interaction within and outside the university in support of Pamplin College of Business Advancement operations. Must have a positive attitude and problem solving skills. Ability to work with highest degree of confidentiality.

Required Qualifications:

Demonstrated skills with proficiency using software such as Microsoft Office Suite and Outlook calendaring.

Strong basic math skills.

Ability to write professional correspondence using correct grammar without the use of a template.

Ability to prepare basic briefings using a template for AD and other major gift officers in support of dean meetings and other senior administrators.

Possess strong organizational skills and ability to handle multiple projects in priority order.

Demonstrated ability to maintain accuracy and attention to detail while performing multiple responsibilities.

Demonstrated ability to be self-directed and take ownership of the position.

Must possess strong professional interpersonal skills for positive external communications and interactions.

Display good judgment and diplomacy skills in working with various levels of both internal and external clients providing excellent customer service via telephone or in person.

Demonstrated ability to handle multiple tasks and meet deadlines.

Ability to keep conversations and information pertinent to the role of the AD and that of the Advancement office confidential.

Preferred Qualifications:

Demonstrated administrative office experience in an academic or professional office setting with increasing levels of responsibility.

Demonstrated experience making travel arrangements, preparing travel reimbursements and preparing itineraries.
Office management experience.

Experience using Blackbaud or relational databases.

Experience working in development or fundraising.

Bachelor’s degree or equivalent level of related training and or experience.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit, and search for posting SW0180202.

Review of applications will begin April 24, 2018.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range:
Department: Dean of Business
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24060
Work Schedule: M-F; 8-5
Posting Date: 04/10/2018
Review Begin Date: 04/24/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. Other Doc
  2. List of References