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Senior Administrative Manager

Position Information

Position Information

Working Title: Senior Administrative Manager
Role Title: Administrative & Office Specialist III
Posting Number: SW0180169
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Applies knowledge of programs, business services, operations, and administrative policies and procedures ensuring compliance, timeliness, and a high level of service. Reporting to the Department Head this position will manage daily operations and supervise office staff. Specific responsibilities include managing services related to daily financial transactions, accounts receivable/payable, human resources, facilities, administrative tasks, records management, payroll, faculty annual reports, scholarships, graduate assistants, prepare teaching schedule for all semesters, timetable, course schedules, commencement, advisory board meetings, gift reports and occasionally assist with special projects and other related matters. Uses excellent judgement and decision-making skills to ensure the integrity and professionalism of business services, records management, and compliance. Manage internal and external relations by effectively communicating with students, parents, alumni, and other stakeholders.

Required Qualifications:

Previous experience supervising staff and leading office operations. Previous experience providing administrative support in a professional office environment; demonstrated ability to work with confidential, complex, and sensitive information; customer service and detail oriented.
Working knowledge of procurement and business principles with the ability to research, problem solve, analyze accounts.
Working knowledge of Excel and other Microsoft applications with the ability to work with complex data, create formulas, and import and export data.
Ability to work with individuals from a variety of backgrounds and personality types to accomplish multiple tasks, strong communication skills and top- notch interpersonal skills.

Preferred Qualifications:

Bachelor’s degree in Accounting, Business, Finance, Management or related field or training and experience in bookkeeping/accounting procedures, analysis and reporting equivalent to a Bachelor’s degree.
Experience in higher education, specifically academics and research.
Experience working with education and general funds as well as foundation or private funding.
Experience with financial, and human resource management systems and procedures specific to Virginia Tech, such as Banner and VTF Banner (finance and HR), HokieMart, Timeclock Plus, TEM, Depart, leave system, CashNet, Online I-9 system, Micro-strategies and PeopleAdmin.
Demonstrated knowledge and experience with preparing, reconciling and monitoring financial activity and preparing reports.
Knowledge of university policies and procedures.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Applicants must complete the online application at Search for Posting SW0180169 and submit a cover letter, resume, and a list of references as attachments to the application. For full consideration, candidates are encouraged to apply by the review date of March 23, 2018.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: Management
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 7:30-4:30 or 8:00-5:00 M-F
Posting Date: 03/09/2018
Review Begin Date: 03/23/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc