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Facilities Grounds Manager

Position Information

Position Information

Working Title: Facilities Grounds Manager
Role Title: Trades Manager I
Posting Number: SW0170758
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Reporting to the Associate Director, Building and Grounds, provide management of daily operations, workload planning, and routine and preventive maintenance support for Grounds, Trash and Recycling, and Roadway and Sidewalk infrastructures for the Facilities Grounds Department. Develop prioritized work assignments with supervisors to ensure coordination with building/customer contacts and plan scheduled preventive maintenance and corrective actions. Oversee supervisor work assignments in accordance with the work order system’s Standard Operating Procedures; recognize and resolve issues while maintaining productivity of assigned resources. Ensure the execution of work order assignments are completed in a timely and cost effective manner while coordinating with fellow facilities managers/supervisors and designated university contacts. Perform routine quality assurance inspections on assigned work. Continually evaluate and recommend improvements to current university grounds areas to include lawns, urban forested areas, finished beds, and hardscapes and roadways. Complete required administrative functions regarding work order flow, including data entry into the Facilities Work Order System. Ensure shop supervisors properly coordinate procurement and delivery of material to job sites in an efficient and effective manner. This position is designated as “Emergency Personnel”.

Required Qualifications:

- Significant experience overseeing grounds care and maintenance, as well as roadway maintenance.
- Demonstrated knowledge and experience in managing both site-work and small infrastructure construction projects.
- Experience managing multiple tasks and projects.
- Prior supervisory experience.
- Experience complying with City/State Building Codes and ADA Standards.
- Must have a valid driver’s license.
- Excellent organizational and delegation skills; detailed oriented; and computer proficient.
- Ability to work collaboratively in a diverse organization with strong communication skills and a proven record of providing excellent internal and external customer service.
- As “Emergency Personnel” must be available twenty-four hours per day, seven days a week to provide support during planned events or emergency situations (such as inclement weather) to include being physically on site if deemed necessary.

Preferred Qualifications:

- Bachelor’s degree in Business, Horticulture or related field.
- Related experience in a large, complex organization.
- Previous experience working with a Computerized Maintenance Management System (CMMS) or computerized work order system.
- Experience with Virginia State & Virginia Tech procurement policies and procedures.
-Training or Certification as a Virginia Cooperative Extension (VCE) Master Gardener and/or Arborist.

Employment Conditions: Must have an acceptable and safe driving record, Must have a driver's license check, Emergency Personnel - health & safety related, Alternate work schedule - If other than M-F, 8-5 please describe below, Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

- Work schedule is Monday – Friday 7:00 a.m. – 4:00 p.m.
- May be required to work additional hours/shifts to meet the needs of the department.
- As situation dictates must wear appropriate Personal Protective Equipment (PPE).
- This position meets the criteria for issuance of a mobile communication device (such as radio, cell-phone, I-pad, I-pod, pager, etc.). Devices issued are the responsibility of the employee and are to be returned in satisfactory condition upon separation of employment. Devices are to be used according to supervisor instruction and according to relevant policies.

Employment Comments:
How to Apply for this Job:

For a full description of the position and requirements, and to apply, please go to, posting #SW0170758. Attach a resume, cover letter, and list of three professional references to the online application. Review of applications will begin on October 17, 2017 and continue until the position is filled.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 5
Pay Range: Commensurate with Experience
Department: FS - Buildings & Grounds
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday - Friday 7:00 a.m. - 4:00 p.m.
Posting Date: 09/19/2017
Review Begin Date: 10/17/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  2. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc