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Office Services Assistant

Position Information

Position Information

Working Title: Office Services Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0180098
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Office Services Assistant provides administrative and program support to the Travel and Events Coordinator, and general office support. Responsibilities include independently and accurately processing a high volume of college fair and panel invitations, database management, and preparing and shipping recruitment materials in a timely manner. Provides program support for all major public events including preparing registration materials, program set-up and providing support the day of the program. Occasional weekend work required.

Required Qualifications:

- Administrative and/or customer service experience in an academic or professional office environment.
- Experience with computer functions such as data entry and word processing.
- Ability to prioritize tasks, and handle mass mailings and filing.
- Strong organizational skills, and ability to work independently with careful attention to detail.
- Ability to meet deadlines while maintaining a high level of accuracy.
- Must be dependable, approachable, and present a professional image in representing the university to prospective families and university staff members.
- Strong multi-tasking, organizational, project management, and problem-solving skills.
- Must possess the ability to be flexible, and to quickly and smoothly handle unanticipated changes and needs.
- Strong interpersonal and communication skills and ability to work cooperatively in a team environment.
- Must be able to safely move and handle items weighing up to 40 pounds.

Preferred Qualifications:

- Proficiency with software such as Microsoft Suite.
- Experience with event planning support such as preparing registration materials and event set-up.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0180098, and submit a cover letter, resume and list of three professional references as an attachment to the application. Job posting will close February 27, 2018.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time: 75
Pay Band: 3
Pay Range: 12.50 per hour
Department: Undergraduate Admissions
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F, 8:00 a.m. - 5:00 p.m., occasional weekend hours
Posting Date: 02/13/2018
Review Begin Date:
Job Close Date: 02/27/2018
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents