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Office Assistant

Position Information

Position Information

Working Title: Office Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0180102
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Office Assistant position will provide reception, clerical, and administrative support for the Vice President for Finance Office. Responsibilities include scheduling meetings, assembling/distributing agenda and meeting materials, creating/updating spreadsheets, scanning, copying, filing, shredding, answering phones, delivery of documents, managing/scheduling the office conference room and special projects as requested. This position will provide backup coverage for departmental staff lunch rotations on a daily basis. In addition, this position will help with fiscal duties such as data tracking and purchasing as well as related financial responsibilities.

Required Qualifications:

• Administrative support experience in a professional office environment with skills including visitor reception, scheduling, and handling multiple phone lines.
• Demonstrated ability to prioritize and manage multiple tasks concurrently with excellent organizational skills and attention to detail.
• Ability to work collaboratively in a higher education environment.
• Exceptional communication and interpersonal skills with the ability to professionally communicate and interact with diverse groups.
• Demonstrated proficiency with computer applications such as Microsoft Office, Outlook, and Adobe Pro.
• Ability to produce error-free correspondence and documents.
• Ability to work quickly and accurately to compile data and prepare reports by established deadlines.
• Ability to work independently with minimal supervision.
• Ability to work in a high-pressure environment while working on multiple tasks simultaneously.
• Demonstrated ability to work with confidential and sensitive information.

Preferred Qualifications:

• Experience with the HokieMart system and knowledge of procurement policies and procedures.
• Experience reconciling or tracking fiscal data.
• Experience in event planning, public relations, special events or similar background.
• Specific knowledge of unit programs, activities and reporting structure a plus.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Interested applicants should apply on-line at, posting #SW0180102 .

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: VP for Finance and CFO
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 10am- 3pm (with ability to be flexible when needed between the hours of 8am - 5pm)
Posting Date: 02/13/2018
Review Begin Date: 02/20/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you interested in a part time, hourly wage position?
    • Yes
    • No
  2. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  3. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
Optional Documents
  1. Cover Letter
  2. List of References