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Contracts Officer

Position Information

Position Information

Working Title: Contracts Officer
Role Title: Procurement Officer II
Posting Number: SW0180099
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Reporting to the Senior Facilities Contracts Officer, the Contracts Officer will provide procurement, contracting, reporting, and records management support for the Facilities Department. Develop procurement and contract documents for design and construction related services and non-capital contracts. Liaison with the Virginia Tech Procurement Department, Office of Legal Counsel, university stakeholders and Facilities staff to expedite the development and execution of contractual agreements. Evaluate proposed costs and process contract change orders in a timely manner with emphasis on best value. Maintain digital and paper contract files, uploading all relevant documentation to the departmental records databases. Serve as a Virginia Construction Contracting Officer providing technical guidance for procurement activities such as pre-bid/pre-proposal meetings, bid openings and proposal evaluations. Administer procurement activities to ensure compliance with state laws, regulations and university policies. Place appropriate advertisements for procurement activities in newspapers and web based procurement resources. Support the collection of SWaM statistics. Participate in contract negotiations and dispute resolution issues as requested. Demonstrate, train and communicate ethical contracting standards within Facilities. Ensure full compliance with the laws of the Commonwealth of Virginia, Higher Education Purchasing guidelines and university policies. Provide activity reporting internally and to the State. Assist with other projects as assigned.

Required Qualifications:

- Bachelors degree in Business or Construction related field, or education and/or equivalent work experience in procurement or contracting.
- Experience in the procurement and contracting of complex, high dollar products and contract services.
- Proficient with MS Office Suite in a Windows operating system environment.
- Demonstrated record of being highly organized, responsive and detail oriented.
- Strong comprehension of business principles, math, and administrative practices.
- Ability to collaborate well within a division, learn quickly, and exhibit excellent communication and interpersonal skills.
- Ability to obtain the Virginia Construction Contracting Officer (VCCO) certification within 24 months of appointment.

Preferred Qualifications:

- Experience in the procurement and contracting of complex, multi-million dollar building design and construction related services.
- Experience with various construction procurement and contracting methods including Design-Build, and Construction Manager at Risk.
- Procurement and/or contracting of design and construction related services within the public sector.
- Working knowledge of Virginia procurement and contracting practices as outlined in the Commonwealth of Virginia Construction and Professional Services Manual (CPSM), the Commonwealth of Virginia Purchasing Manual for Institutions of Higher Education and their vendors, and the Virginia Public Procurement Act.
- Virginia Construction Contracting Officer (VCCO) certification.
- Construction cost estimating experience.

Employment Conditions: Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

- As needed travels to and attends meetings.
- Virginia Construction Contracting Officer (VCCO) certification or obtain within 24 months of appointment.

Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0180099, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on February 27, 2018.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 5
Pay Range: Commensurate with qualifications and experience.
Department: FS - Capital Construction and Ren-Inirect
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F; 8a.m. - 5 p.m.
Posting Date: 02/13/2017
Review Begin Date: 02/27/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  4. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc