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Administrative and Fiscal Assistant

Position Information

Position Information

Working Title: Administrative and Fiscal Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0180083
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Administrative and Fiscal Assistant for Student Success Initiatives provides administrative and budgetary support to the Assistant Provost and the unit which includes, the Student Success Center (SSC), Office of Veterans Services (OVS) and Multicultural Academic Opportunities Program (MAOP).
The essential duties to the operation of the unit include administrative, fiscal and business functions including ability to address complex issues; independently respond to requests for information or materials by phone, electronically or in person; preparing and processing purchasing, accounting, travel, payroll and human resources forms in BANNER database; knowledge of university and state policies and procedures; oversee fixed assets and key records; coordinate the maintenance of hardware with Provost’s Office IT staff; maintain accurate, timely expense reports including prepare monthly reconciliation of budget reports for the Assistant Provost for Student Success Initiatives; ability to work both independently and collaboratively; serve as Continuity of Operations Plan (COOP) coordinator; complete special projects; maintaining unit web pages; other duties as assigned.

Required Qualifications:

- Administrative support experience in an academic or professional office setting.
- General knowledge of budgeting/bookkeeping/accounting.
- Computer skills such as email, calendar management, spreadsheets, word processing and creating presentations.
- Strong interpersonal and communication skills.
- Ability to work comfortably with all individuals in a diverse multicultural environment.

Preferred Qualifications:

- Knowledge of and experience with university fiscal procedures.
- Experience with databases such as BANNER and HokieMart.
- Experience working with travel arrangements and reimbursement.
- Associate Degree in related field or equivalent training and/or experience.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0180083, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on February 21, 2018.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: Student Success Initiatives
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F 8-5
Posting Date: 02/08/2018
Review Begin Date: 02/21/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. List of References
  3. Cover Letter
Optional Documents
  1. Other Doc