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Facility & Studio Mgr, Creativity & Innovation District

Position Information

Position Information

Working Title: Facility & Studio Mgr, Creativity & Innovation District
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0180081
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Facility and Studio Manager for the Creativity and Innovation District oversees day-to-day management of shared-use facilities within the emerging campus Creativity and Innovation District (CID). Shared-use facilities include studios, classrooms, and other spaces located in a number of buildings across the CID, including one or more buildings comprised entirely of shared-use space, and other spaces as they become available. Primary day to day responsibilities include scheduling space use; working with Facility Managers of each building housing shared-use space to manage space condition, functionality, improvements, usage, and access; acting as Facility Manager for building(s) dedicated solely to CID shared use; managing shared-use equipment; and assisting CID faculty from various departments with deploying and maintaining public-facing projects showcased throughout the district.
Key Responsibilities

1. Facility Management
- Work with CID faculty and ICAT administrators to assess and address needs within CID shared-use spaces to support teaching, learning, and research efforts.
- Regularly inspect spaces for proper functioning, safety, and appearance.
- Serve as point of contact for users’ repair requests and follow up on completion.
- Work cooperatively with facility managers of buildings of which CID shared-use facilities are located regarding maintenance and repair, key management, electronic access, space alterations and improvements, and similar operational matters; coordinate maintenance issues for building(s) dedicated solely to CID shared use directly with university Facilities Services.
- Consult with ICAT administrators regarding expenditure commitments.
- Serve on the Emergency Preparedness Committee for all buildings in which CID shared-use spaces are located; serve as Building Emergency Coordinator for building(s) dedicated solely to shared use.
- Act as university Environmental Health & Safety Representative for all shared-use spaces.
- Prepare recommendations for facility improvements and renovations and serve as liaison for active projects.

2. Technology, Equipment, and Furnishings Management
- Assist CID faculty with computing and/or AV technology setup and troubleshooting within shared-use spaces and for public-facing projects.
- Work with ICAT administrators to establish procedures for managing assets located in shared spaces, including accepting/returning and maintaining/repairing items provided by CID partner departments; maintain up-to-date database of equipment and furnishings owned by all departments within each space.
- Work with ICAT administrators to establish procedures for coordinating asset and supply purchasing activity and expense responsibility among CID partner departments.
- In collaboration with ICAT administrators and departmental I/T Specialist, procure hardware, software, other equipment, furnishings, and supplies agreed to be purchased by ICAT as CID partner.

3. Scheduling
- Work with ICAT administrators to establish space allocation and reservation request procedures.
- Schedule classroom and studio requests on a per-semester and ad hoc bases.
- Maintain up-to-date calendar reflecting current reservations and holds.

4. Interactive Exhibit Support and Maintenance
- Work collaboratively with faculty and students to deploy and maintain showcased projects throughout the district.
- Participate in teams to curate exhibits

Required Qualifications:

- Bachelor’s degree in a related field or equivalent combination of education and/or experience.
- Facility management experience in a collaborative setting.
- Technical and operational support experience including a wide variety of audio, video, and related multimedia equipment.
- Demonstrated proficiency with computer applications.
- Scheduling experience.
- Proven record of working effectively with a wide variety of people and demonstrating strong interpersonal and problem-solving skills.
- Willingness and ability to work evening and weekend hours as needed.
- Proven flexibility and adaptability to new and changing policies, practices, and environments.
- Ability to safely move and handle items weighing up to 50 pounds.

Preferred Qualifications:

- Project management experience.
- Experience with 3D printing and electronic fabrication.
- Hands-on experience with university and state policies and procedures.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0180081, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on February 26, 2018.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date: Reviewed annually
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: Institute for Creativity, Arts and Technology
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday - Friday, 8am - 5pm plus evenings and weekends as needed
Posting Date: 02/08/2018
Review Begin Date: 02/26/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  4. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents