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Administrative Specialist

Position Information

Position Information

Working Title: Administrative Specialist
Role Title: Administrative & Office Specialist III
Posting Number: SW0180077
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Administrative Specialist will serve as a member of the support staff for the Office of the Vice President for Research and Innovation. This position primarily provides high-level administrative support to leadership and programs within research compliance and sponsored program operations by projecting a positive image to the university community, guests, and government organizations. The incumbent will be responsible for calendar management, coordination and scheduling of meetings, conferences, and guest visits, maintaining electronic and paper files, making travel arrangements and processing reimbursements, greeting and receiving visitors, performing general office duties and special projects, coordinating communications, and other administrative duties in support of programmatic needs. The ideal candidate is highly self-motivated, professional, and capable of managing their workload in a fast-paced environment, as well as display discretion of sensitive and confidential activities. This position will report to the Interim Associate VP for Research Compliance.

Required Qualifications:

•Demonstrated experience supporting senior management positions
•Advanced computer skills including experience with database management programs (such as MS Access, MS Excel and MS PowerPoint) and word processing software (such as MS Word)
•Proficiency in collaboration and demonstrated ability to receive directions and work independently as needed
•Demonstrated ability to use judgment and discretion where necessary
•Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
•Exceptional interpersonal skills and strong customer-service orientation
•Friendly and professional demeanor

Preferred Qualifications:

•Bachelor’s degree or equivalent experience
•Possesses credentials as a Certified Administrative Professional (CAP)
•Administrative experience supporting a research-related environment.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For full consideration, candidates are encouraged to apply by the review date of February 22, 2018. All applicants must complete the online staff application at for posting SW0180077 and submit a cover letter, resume, and a list of three references as attachments.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: Research/Interdisc Prg - Admin
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F 8:00a.m.-5:00p.m.
Posting Date: 02/06/2018
Review Begin Date: 02/22/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

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Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents