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Master Gardener Program Assistant

Position Information

Position Information

Working Title: Master Gardener Program Assistant
Role Title: Education Support Specialist II
Posting Number: SW0170907
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Master Gardener Program Assistant will provide high level administrative support to their direct supervisor, the Master Gardener Coordinator. Responsibilities include;

• Keep track of volunteer records and milestones. See that required recertification standards are met, certificates and nametags are ordered and distributed.
• Serve as a liaison for project coordinators with regards to materials and reimbursement
• Update the Volunteer Management System database and listserv
• Assist with scheduling events and meetings
• Assist MG Coordinator with logistics of event preparation
• Assist with assembling and seasonally updating educational materials for Horticulture Help Desks held in the community.
• Arrange Master Gardener speakers for interested community groups.
• Update Master Gardener application materials, background check documents, etc., as needed
• Schedule volunteer coverage of Help Desk, Satellite clinics as well as at community functions.

Marketing/Public Outreach
• Oversee management of the website and Facebook page
• Identify appropriate technologies to improve program efficiency
• Assist with organization of files and educational materials in the office.
• Identify appropriate media outlets for recruiting a diverse volunteer base.
• Maintain database of applicants to ensure good engagement through the application process.
• Assist Coordinator with ensuring quality of the overall training course experience. Handle creation of class schedule, scheduling interviews, course invitations, and scheduling speakers.

Required Qualifications:

• Experience working with volunteers
• Ability to effectively multitask
• Adept at working in groups and with others
• Friendly, customer service oriented attitude
• Required to obtain VA pesticide certification (category 10)

Preferred Qualifications:

• IT or website development experience
• social media skills
• database content management skills
• working with the media
• development of print resources, fliers and newsletters
• general computer skills

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:

Applicants are encouraged to submit a resume, cover letter, and list of references.

How to Apply for this Job:

Apply online at

Posting #SW0170907

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: Northern District Coop. Extension
Work Location: Other - Virginia
Location, if not Blacksburg: Albemarle County
Location Zip Code: 22902
Work Schedule: Varies
Posting Date: 11/14/2017
Review Begin Date: 01/19/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References