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Global Change Center Coordinator

Position Information

Position Information

Working Title: Global Change Center Coordinator
Role Title: Program Administration Specialist I
Posting Number: SW0170930
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Global Change Center (GCC) at Virginia Tech is currently recruiting a Center Coordinator. This individual will provide administrative support to meet the diverse programmatic, communications, and event management needs of the GCC, a branch of the Fralin Life Science Institute. The Center fosters interdisciplinary research and education dealing with major global change issues (e.g., pollution, invasive species, climate change, disease, habitat loss) and currently serves approximately 65 faculty from 20 academic departments across Virginia Tech. The Center’s diverse portfolio of activities includes a highly successful interdisciplinary graduate education program, seed grants for students and faculty, a variety of competitively awarded graduate and undergraduate fellowships, workshops, and a strong commitment to engagement activities, including public lectures.

The GCC Coordinator works closely with the Center’s director and the Fralin Life Science Institute’s executive leadership team, as well as the Fralin communications, graphic design, fiscal, and grants staff, to operate all aspects of the Center. The coordinator is also expected to have frequent interactions with faculty, students, other administrators, event service providers, and visiting scholars. The successful candidate will be detail-oriented and able to prioritize work and multi-task in a fast paced environment and possess excellent communication skills.
Primary responsibilities of the Global Change Center Coordinator include:
Administrative Management
• Provide prompt and enthusiastic logistical support to faculty and students on Center-related initiatives
• Manage travel logistics and agendas for visitors
• Prepare announcements and receive applications related to competitively awarded grants and fellowships
• Work with Center director on fundraising initiatives
• Develop and manage the center’s operating budget
• Organize and structure the GCC website and social media; oversee the high level public content of the website; Maintain website and social media platforms
•Maintain appropriate contact with public, university, and private officials, staff, and others; provide professional and courteous telephone and email support
• Work with communications and graphic design staff to prepare periodic electronic newsletters, event announcements, and press releases
Event Management
• Coordinate periodic Center events such as public lectures, faculty retreat, and social events to include securing venues and caterers
• Schedule periodic meetings for the Center’s advisory committee and operational committees (e.g., grants committee, admissions committee)

Required Qualifications:

•Bachelor’s degree in business management, communications, marketing, science, or demonstrated significant experience in lieu of degree
•Excellent time management and organizational skills
•Excellent written, verbal, and visual communication skills
•Demonstrated proficiency with Microsoft Office Suite; Wordpress (or other CMS), Social Media (Twitter, Facebook, Flicker); Photoshop
•Demonstrated ability to work both independently and as part of a team.
•Experience with scientific communication or related communication focus
•Experience managing budgets, including purchasing and invoicing

Preferred Qualifications:

•Master’s degree in business management, communications, marketing, science or related field
•Experience providing administrative support in an academic or professional office environment
•Demonstrated experience with event planning
•Experience working with academic faculty and students, particularly scientists and engineers
•Experience working with diverse staff and stakeholders

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit, and search for posting #SW0170930. Please have a Cover Letter, Resume and List of 3 References ready to attach to the application. Review of applications will begin on January 3, 2018.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: Fralin Life Science Institute
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday - Friday 8-5
Posting Date: 11/27/2017
Review Begin Date: 01/03/2018
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

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Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents