Skip to Main Content

Graduate Program Coordinator & Advisor

Position Information

Position Information

Working Title: Graduate Program Coordinator & Advisor
Role Title: Education Administrator I
Posting Number: SW0170908
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The School of Architecture + Design in the College of Architecture & Urban Studies is seeking a full-time Graduate Program Coordinator and Advisor for graduate students. This position is responsible for providing administrative support to the graduate architecture programs including the Master of Architecture programs [MArch1, MArch2, & MArch3], Master of Science in Architecture and Architectural Design Research PhD programs at the Blacksburg campus, as well as, at the Washington Alexandria Architecture Center [WAAC]. The role entails assisting the graduate program chair in managing:
• Admissions operations including recruitment, application processes, and orientation programs
• Graduate student advising, including managing progress to degree reporting and establishing plans of study
• Contract management and accounting for all graduate assistantship stipends and tuition remissions

Required Qualifications:

- Bachelor’s degree in education, student development, counseling, architecture or related field, or equivalent education and/or work experience.
- Considerable experience in a combination of academic program administration and academic advising in a higher education setting.
- Demonstrated knowledge and skill in creating, editing, and handling professional documents and correspondence, and managing confidential files and materials, and auditing work.
- Basic computer skills and experience with software such as Microsoft Office.
- Excellent communication, organizational and analytical skills.
- Must enjoy working with students and interacting with prospective students and their families.
- Professional demeanor and both a service-oriented and team attitude is a must.

Preferred Qualifications:

- Experience using student information systems such as BANNER.
- Demonstrated understanding of University policies and procedures, including those of the Graduate School.
- Experience in event planning and facilitating workshops.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at www.jobs.vt.edu, posting #SW0170908, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on November 28, 2017.

Individuals with disabilities desiring accommodations should notify the search chair, Professor Jim Bassett, at jbsstt@vt.edu or Ms. Ingrid Skenderian, at singrid1@vt.edu, by the review date.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with experience and education
Department: Architecture + Design, School of
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday-Friday according to Schedule
Posting Date: 11/14/2017
Review Begin Date: 11/28/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/81592

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents