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HR Assistant

Position Information

Position Information

Working Title: HR Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0170899
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Member of Division of Student Affairs Human Resources Team. Assists with various HR project and administrative duties. Assists with entry level hiring pools. Responsible for outside advertising and job notices within Division. Audits to ensure that classification and compensation changes have been made in University HRIS system. Assists with setting up HR training classes and posting classes on Coursewhere. Assists with quality assurance on transactional paperwork, pay action letters and other correspondence. Responsible for assigned reporting that is communicated with clients such as required trainings and I-9 errors. Screens applicants for Staff postings when needed. Sets up recruiting files and ensures that all appropriate hiring documentation is included. Drafts decline letters to be sent to applicants. Assists with dispositioning applicants in applicant tracking system for all hires. Serves as backup to HR Generalist for duties such as conviction check/driver check entry and forms generation.

Required Qualifications:

Strong customer service experience in an academic or professional office environment. Ability to communicate in a professional and courteous manner. Previous administrative experience performing not only routine duties such as data entry, copying, drafting correspondence, filing and answering the telephone but also performing research and maintaining and updating spreadsheets and/or databases. Must be detail-oriented and possess strong organizational skills. Must be proficient with computers and software applications such as Windows and Microsoft Office Suite. Demonstrated experience handling sensitive and confidential information. Must possess excellent interpersonal skills and the ability to thrive in a team setting. Demonstrates initiative in completing tasks and solving problems. Experience working in a fast-paced office environment. Ability to maintain composure while managing workload with competing demands.

Preferred Qualifications:

Previous experience in Human Resources in a professional setting. Familiarity with Banner, People Admin, Coursewhere or similar software applications.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Apply to posting online at www.jobs.vt.edu

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range:
Department: DSA Human Resources
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday to Friday, 8am to 5pm
Posting Date: 11/13/2017
Review Begin Date: 11/20/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/81503

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
Optional Documents
  1. Cover Letter
  2. List of References