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Marketing and Program Coordinator

Position Information

Position Information

Working Title: Marketing and Program Coordinator
Role Title: Education Support Specialist II
Posting Number: SW0170888
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Marketing and Program Coordinator will be assisting with conducting program planning, budgeting, marketing, and management of noncredit professional programs and events; meeting revenue targets set jointly with the Executive Director of Roanoke Regional Initiatives; defining and coordinating the timeline and scope of services for assigned programs; working with the executive director and coordinating with Continuing and Professional Education (CPE) and Engagement Finance units to support program implementation. Supporting the executive director and Roanoke team in marketing programs through social media, digital marketing, and other promotional outlets; providing client development and proposal preparation support. Responsible for payment processing; maintaining and reconciling program financial records using the Banner Financial System; preparing accounting/purchasing forms, travel reimbursements, and processing vendor invoices; assisting in supporting the daily operations of the center through assisting faculty, students, clients, and participants associated with all outreach, graduate, professional development, and meeting management activities. Supporting the executive director and Roanoke team in a wide variety of tasks including customer support, calendar maintenance, classroom set-up, and reception duties as needed. Must be able to safely and frequently move and handle moderate weight (20-50 lbs).

Required Qualifications:

Experience in a continuing education setting, hospitality environment, or project management environment; experience developing, managing and implementing programs such as conferences, workshops, or short courses or related experience/training in program and event planning and/or project management; marketing or client development experience; previous customer service and/or administrative support experience in an academic or business setting; computer experience to include Microsoft Office, databases, and social media applications; ability to assist with developing budgets and understand and work within a budget plan to meet stated financial goals with executive director and/or program manager direction; exceptional organizational skills; ability to manage and handle on-location changes and emergencies; ability to handle numerous projects and details simultaneously and accurately; excellent communication and interpersonal skills; strong editing and proofreading skills.

Preferred Qualifications:

Bachelor’s degree in a related field and/or equivalent level of training and/or experience; experience working with higher education and/or professional development; knowledge of college/university, state, or government procedures; experience with financial databases such as Banner or a related system; experience developing and managing budgets.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit, and search for posting SW0170888.

Review of applications will begin on 11/28/2017.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience up to a budget maximum of $36,000
Department: Virginia Tech Roanoke Center
Work Location: Other - Virginia
Location, if not Blacksburg: Roanoke
Location Zip Code: 24016
Work Schedule: 8-5, M-F May Vary depending on program needs
Posting Date: 11/08/2017
Review Begin Date: 11/29/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Reference #1
  2. Letter of Reference #2
  3. Letter of Reference #3
  4. Other Doc