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Coordinator of Operations

Position Information

Position Information

Working Title: Coordinator of Operations
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0170808
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Reporting to the Chief of Staff to the Vice President for Finance and CFO, the Coordinator of Operations provides exceptional planning, management, and coordination of multiple ongoing and ad-hoc activities and projects in the office of the Vice President for Finance. The Coordinator of Operations is responsible for the management, tracking, and follow-up of documents and projects relating to university financial policies and provides administrative support in the coordination and management of materials and activities for the Finance and Resource Management Committee of the Board of Visitors. This position also provides assistance with the VP for Finance strategic initiatives such as those associated with the Inclusion and Diversity strategic plan and assists with other special projects as needed. Uses excellent judgement and decision making skills to ensure the integrity and professionalism for an executive office. Works on project teams in developing, researching, and establishing new processes or recommending process improvements. Coordinates departmental communication and dissemination of information. Works independently to carry out the daily functions of the office including answering phones, office organization, managing internal and external events and meeting logistics, managing/scheduling the office conference room, and scheduling meetings. This position also acts as backup for financial functions such as HokieMart, travel, human resources, and others as appropriate and acts as backup to the Executive Assistant to the Vice President for Finance and CFO as needed.

Required Qualifications:

- Bachelor’s degree or equivalent training and/or administrative experience.
- Proficiency in general computer skills and Microsoft applications such as Outlook, Word, Excel and PowerPoint.
- Excellent communication, organizational, and interpersonal skills and ability to work under pressure and maintain a pleasant demeanor, exercise good judgement and present a professional image in all situations.
- Strong proof reading skills with ability to prepare documentation in a professional and timely manner, and interpret and apply policies and procedures.
- Demonstrated ability to work with confidential and sensitive material and information, treating all business of the VP for Finance Office as confidential.
- Ability to work independently and in a team environment, to handle multiple tasks simultaneously and be flexible when the situation demands shifting priorities.

Preferred Qualifications:

- Experience in providing executive level administrative coordination in a large business/organizational or academic setting.
- Experience interacting with business partners, management, clients and affiliates.
- Experience in project management to ensure quality completion of assignments.
- Considerable knowledge of university organizational structure, policies and procedures.
- Experience in public relations, special events or similar background demonstrating an ability to develop highly effective communications to critical external entities.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at, posting #SW0170808, and submit a cover letter, resume, and list of three professional references as attachments to the application. For full consideration, candidates are encouraged to apply by the review date of November 6, 2017.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: VP for Finance and CFO
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24060
Work Schedule: M - F; 8 - 5
Posting Date: 10/10/2017
Review Begin Date: 11/06/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Select those areas where you have at least six months experience or training.
    • Experience working in Higher Education
    • Experience providing administrative support at the executive level
    • Certified Administrative Professional or equivalent training and experience
    • Knowledge and experience using MS Word
    • Knowledge and experience using MS PowerPoint
  4. * Are you proficient with current office software applications, such as Microsoft Word, Excel, Powerpoint, Outlook and Access?
    • Yes
    • No
  5. * Please describe your experience working with Microsoft Office computer software.

    (Open Ended Question)

  6. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  7. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc