Grants Specialist

Position Information

Position Information

Working Title: Grants Specialist
Role Title: Financial Services Specialist I
Posting Number: SW0170740
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Grants Specialist provides financial services and grant administration for externally and internally funded grants for the Civil and Environmental Engineering Department. This position serves as the liaison between faculty and the Office of Sponsored Programs by providing assistance and oversight with policies and procedures concerning sponsored research. This position manages multiple time-sensitive issues, exercises judgment within defined policies and procedures, and determines appropriate action required in order to bring grants to fulfillment. Tasks may include, but are not be limited to, payroll administration; monitoring fiscal actions to ensure grant funds are spent appropriately and timely; analyzing data and communicating results to faculty members; preparing complete financial reports in Excel using query tools; developing budgets; and interpreting and disseminating programmatic information regarding the grant terms to a diverse clientele. This position is also responsible for completion and submission of effort reports (PARs).

Required Qualifications:

- Experience independently providing financial support such as budget planning, accounting procedures and fiscal management tasks.
- Familiarity with contract and grant award and/or administration regulations.
- Experience generating documents and reports using various database and spreadsheet software programs such as MS Word, Excel, and financial database and warehouse systems.
- Strong communications skills and ability to interpret and disseminate programmatic information to a diverse clientele.
- Must be able to independently set priorities, manage tasks, meet deadlines, and maintain attention to detail and accuracy
- Must demonstrate a strong work ethic, team orientation, and the desire to work in a student and research oriented environment.

Preferred Qualifications:

- Bachelor’s degree in accounting, business or related field or an equivalent level of training and/or experience that demonstrates knowledge of academic and research environments.
- Experience with Banner Finance, Hokiemart, and VT Foundation funds.
- Knowledge of proposal submittal processes in a research environment.
- Knowledge of state, federal, sponsor and university regulations and procedures related to grants management activity.
- Certified Research Administrator.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at www.jobs.vt.edu, posting #SW0170740, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on September 29, 2017.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: Civil & Environmental Engineering
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F
Posting Date: 09/13/2017
Review Begin Date: 09/29/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/79807

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents