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Contract and Proposal Development Coordinator

Position Information

Position Information

Working Title: Contract and Proposal Development Coordinator
Faculty Rank: Lecturer
Role Title: Professional Faculty
Posting Number: AP0170149
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Contract and Proposal Development Coordinator is responsible for facilitation, preparation, and negotiation of transportation related research contracts and proposals. This position reports to the Office of Sponsored Programs (OSP) Director of Contracts with a dotted reporting line to the Director of Finance at Virginia Tech Transportation Institute (VTTI). VTTI is one of seven research institutes created by Virginia Tech with a mission to advance transportation through innovation and influencing public policy on national and international levels. This position is co-located at VTTI at 3500 Transportation Drive and at OSP in the North End Center at 300 North Turner Street in Blacksburg, Virginia.

The coordinator is an OSP institutional liaison to both the faculty and prospective sponsors of VTTI on contract matters, provides guidance for research administration activities, and participates in outreach and training efforts to the university. Primarily, the coordinator will be responsible for working with the Applied Research Contracts Program Coordinator at VTTI in the preparation and negotiation of transportation contracts, Request For Proposal (RFP) review (including associated terms and conditions), and assisting the Proposal Team with submission requirements. The coordinator will be expected to develop working relationships with various contracting organizations, including industry, federal, and state agencies, in order to minimize the time necessary to complete negotiations and set-up of awards. Negotiations involve non-disclosure agreements, cost reimbursable and fixed price contracts, IDIQ’s, and Research Services Agreements requiring a great deal of quick coordination, analysis, and detailed negotiation.

Required Qualifications:

- Master’s degree or Bachelor’s with significant relevant work experience may be considered.
-Demonstrated experience and working knowledge of federal and non-federal regulations and guidelines, cost principles, uniform administrative requirements for grants and audit of states, local governments, and non-profit organizations. These include Federal Acquisition Regulations (FAR) and Department of Transportation Regulations.
-Demonstrated leadership and independent initiative.
-Demonstrated experience in the management and/or negotiation of complex contracts or grants.
-Demonstrated ability to work collaboratively and cooperatively in a team environment, and interface with all levels of an organization.

Preferred Qualifications:

- Professional designations such as Certified Research Administrator (CRA); Certified Federal Contracts Manager (CFCM); or Certified Public Accountant (CPA).
- Virginia Tech Research Administrator Certificate (Level I and II).
- Demonstrated training experience in a professional environment.
-Familiarity with transportation research.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Applicants must complete the online faculty application at Posting #AP0170149 and submit a cover letter, resume, and a list of three references as attachments to that application. For full consideration, candidates are encouraged to apply by the review date of 6/26/2017

Employee Category: Administrative and Professional Faculty
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Tenure Status: Non-Tenure Track
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Range: Commensurate with Experience and application of equity
Location: Blacksburg
Department: Sponsored Programs
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 8AM-5PM, Monday-Friday
Job Posting Date: 06/02/2017
Review Begin Date: 06/26/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
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  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc