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Business Services Specialist

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Position Information

Position Information

Working Title: Business Services Specialist
Role Title: Administrative & Office Specialist III
Posting Number: SW0170724
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Business Services Specialist reports to the Director of Finance and Business Affairs and is responsible for the day-to-day business transactions of the President’s Office, which includes the President and staff, the Executive Director of Government Relations and staff, the Grove (the President’s official residence), and Business and Management Systems.
This position
• Prepares and processes transactions pertaining to purchasing and processing invoices, travel reimbursements, payroll, leave reporting, telecommunications, facilities, fixed assets, records management, and risk management.
• Ensures compliance with university and state policies and procedures.
• Performs monthly reconciliations for state and foundation funds.
• Maintains fiscal, fixed asset, and personnel records in electronic and/or paper form, as required.
• Acts as primary liaison for many departments including Controller, Procurement, Human Resources, Payroll, Leave Reporting, CNS, Fixed Assets, Facilities, Records Management, and Risk Management.
• Develops internal procedures.

Required Qualifications:

• Bookkeeping/Accounting experience in a professional or university office environment.
• Proficiency with computer functions such as word processing, data entry and spreadsheets.
• Experience with software such as Microsoft Office.
• Strong organizational skills with strict attention to detail.
• Ability to work independently and collaboratively with a team.
• Excellent communication and interpersonal skills, and ability to work under pressure and to maintain a pleasant demeanor, exercise good judgment and present a professional image in all situations.
• Ability to work with confidential matters, treating all business of the President’s Office as confidential.
• Ability to handle multiple tasks simultaneously and to be flexible when the situation demands shifting priorities.

Preferred Qualifications:

• Knowledge of university, state, and foundation fiscal practices, policies and systems.
• Capacity to learn new programs.
• Significant experience using the Banner finance and HR systems and reporting tools.
• Experience with travel arrangements and reimbursements.
• Experience using HokieMart.
• Experience submitting requests for payments to the Virginia Tech Foundation, Inc.
• Experience with databases such as SharePoint, PeopleAdmin, TimeClock, E-Verify, Travel Expense Management System, Cash Net, COLA, and HokieServ.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at www.jobs.vt.edu, posting #SW0170724, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on September 29, 2017.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: 35,000-38,000
Department: President's Staff
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 8-5, M-F
Posting Date: 09/07/2017
Review Begin Date: 09/29/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/79638

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents