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Business Manager

Position Information

Position Information

Working Title: Business Manager
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0170695
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Business Manager oversees all fiscal and Human Resources activities for the Offices of Undergraduate Studies, Undergraduate Research, and General Education housed within Undergraduate Academic Affairs. This position is responsible for business functions including bookkeeping, monthly financial reconciliations, fixed asset tracking, file maintenance, processing travel requests and reimbursements, entering orders into HokieMart, monitoring budgets for university funds and sponsored projects to proactively identify and resolve problems, providing reports as needed, and advising on allowable use of funds. Other responsibilities include working with departments across campus to disperse internal grants funds, overseeing human resource activities including onboarding new employees, completing separation of employees, monitoring compliance for wage employees including emergency hires, and tracking training requirements such as COI and RCR. The business manager serves in a secondary role providing administrative assistance to the Assistant Provost for Undergraduate Education including calendar management and arranging committee meetings.

Required Qualifications:

- Bachelor’s degree in business, accounting or related field or equivalent training and/or experience.
- Administrative support experience in an academic or professional office environment.
- Ability to manage budgets and financial spreadsheets as well as personnel activities for sponsored projects and central operations.
- Ability to maintain strict confidentiality and interact professionally and diplomatically with all individuals in a diverse multicultural environment including university executives, faculty, students and external partners.
- Strong time management, organizational skills and work ethic.

Preferred Qualifications:

- Experience with databases such as Banner and HokieMart.
- Familiarity with Virginia Tech and Commonwealth of Virginia policies such as those related to purchasing and travel.
- Experience with regulations and procedures associated with sponsored programs (federal and foundation).

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply, applicants must complete the online application at www.jobs.vt.edu, posting #SW0170695, and submit a cover letter, resume and list of three professional references as an attachment to the application. Review of applications will begin on September 11, 2017.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: Undergraduate Studies
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F 8-5
Posting Date: 08/29/2017
Review Begin Date: 09/11/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/79323

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. List of References
  2. Other Doc