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Administrative Assistant

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Position Information

Position Information

Working Title: Administrative Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0170672
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Serves as front-line resource person in the Pamplin College of Business Apex Systems Center for Innovation and Entrepreneurship responsible for greeting visitors, answering phone lines, and scheduling student appointments in a fast-paced office environment. Maintains orderly, clean, welcoming front office. Academic duties include processing minor check sheet forms and facilitating bulk mailings.
Other responsibilities include:
- Assisting with special events and projects for the Executive Director and Director
- Greeting and welcoming guests as soon as they arrive at the office
- Directing visitors to the appropriate person and office. Answering, screening, and forwarding incoming phone calls
- Ensuring reception area is tidy and presentable, with all necessary stationery and material
- Receiving and sorting daily mail/deliveries/couriers
- Providing basic and accurate information in-person and via phone/email
- Ordering and keeping inventory of office supplies
- Updating calendars and scheduling meetings
- Arranging travel and accommodations, and preparing expense reimbursements to be processed
- Keeping updated records of office expenses and costs
- Keeping files and documents organized, electronic documents and paper files
- Performing other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Required Qualifications:

- Prior reception and/or administrative support experience with a strong service oriented attitude
- Proficiency with Microsoft Office Suite
-The ability to work effectively in a fast-paced, professional business environment
- Strong organizational skills
- The ability to maintain a high level of accuracy and confidentiality
- Excellent interpersonal and communication skills
- Ability to work with a diverse clientel

Preferred Qualifications:

- Experience with university related systems- VT Banner (Finance and HR), TimeClock, HokieMart
- Fiscal related experience

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit, and search for posting SW0170672.

Review of applications will begin September 5, 2017.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time: 50
Pay Band: 3
Pay Range:
Department: Dean of Business
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Varies
Posting Date: 08/21/2017
Review Begin Date: 09/05/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. List of References