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Program Fiscal Coordinator and Payroll Specialist

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Position Information

Position Information

Working Title: Program Fiscal Coordinator and Payroll Specialist
Role Title: Administrative & Office Specialist III
Posting Number: SW0170630
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Serve as Program Fiscal Coordinator and Payroll Specialist for the Office of Engagement finance team.

Provide direct support to the finance team by reconciling individual program funds to the university Banner system. Prepare transfers of revenue/expenses from program funds to departmental funds when necessary. Prepare individual program financial statements. Close indvidual program funds when financially complete. Assist in the analysis of program revenue projections.

Serve as fiscal contact for the Executive Briefing Service Center, monitoring and assisting with billings and other duties as required.

Process P-14 salary and graduate assistantships for various Office of Engagement departments. Set up new appointments, reconcile and maintain all required payroll documentation. Process departmental labor redistributions on an as needed basis.

Serve as backup for accounts receivable, budget review, purchasing, payroll and HR functions.

Work independently with faculty and other internal and external clients.

Required Qualifications:

Fiscal/bookkeeping experience; knowledge of Generally Accepted Accounting Principles; strong computer skills to include working with spreadsheets and databases; experience with detailed information including data entry, with a high degree of accuracy; excellent analytical, organizational, and interpersonal skills; ability to work independently and in a team environment.

Preferred Qualifications:

Bachelor’s degree or equivalent training in accounting, finance or business; experience with HokieMart and/or Banner or similar software; payroll and/or accounts payable experience; experience preparing financial statements and reports; knowledge of university/state fiscal and HR policies and procedures.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a full description of the position and requirements, and to apply, please go to www.jobs.vt.edu and search for posting SW0170630. Attach a resume, cover letter, and list of three professional references to the online application. Review of applications will begin on August 22, 2017 and continue until the position is filled. Individuals with disabilities desiring accommodations should notify the search chair, Lisa Mahaney at 540/231-2008 or lmahaney@vt.edu by the review date.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with experience, up to a budget maximum of $36,000
Department: Outreach Program Admin
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: 8a-5p, M-F
Posting Date: 08/08/2017
Review Begin Date: 08/22/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/78682

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc