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Post-Award Grant Coordinator

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Position Information

Position Information

Working Title: Post-Award Grant Coordinator
Role Title: Financial Services Specialist I
Posting Number: SW0170628
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Post-Award Grant Coordinator in the Dean’s Office within the Virginia-Maryland College of Veterinary Medicine will provide support for post award financial management of sponsored programs activity. The Post-Award Grant Coordinator will ensure that all sponsor terms/conditions and university policies/procedures are followed and that all financial transactions are posted in a timely manner. The position will monitor revenue and expense on sponsored funds and provide reporting regarding the burn rate on these projects. This position will frequently consult with research faculty and senior management regarding financial performance and will be the liaison between faculty and the Office of Sponsored Programs. Additionally, the position will work closely with Accounts Payable and Payroll. This position is required to manage multiple time-sensitive issues, exercise judgment within defined procedures and policies, and determine appropriate action required in order to bring grants to fulfillment.
The position will manage a large portfolio of diverse research projects and will serve as a primary college resource to interpret and implement sponsor guidelines, federal and state regulations, and university policies and procedures to minimize any compliance risk. This person will provide guidance, education and training to unit and departmental staff associated with sponsored activities. It will be imperative that the Post-Award Grant Coordinator keep abreast of new developments in the field of research administration, federal regulations, policies, and procedures in order to serve as a subject matter expert.
This position will foster teamwork and collaboration, with demonstrated organizational skills and high commitment to customer service by applying skills and experience to the review and management of sponsored research budgets and ensuring compliance with federal, state, and university regulations and guidelines.
The position reports to the Director of Budget and Finance and will work closely with the Associate Dean for Research and Graduate Studies and the Grants and Contracts officer within the Department of Research and Graduate Studies

Required Qualifications:

Bachelor’s degree in accounting, business or related field or an equivalent level of training and experience that demonstrates knowledge of academic and research environments.
Demonstrated experience independently providing financial support including experience in budget planning, accounting procedures and fiscal management tasks. Possess familiarity with contract and grant award and/or administration regulations with demonstrated ability to interpret and disseminate programmatic information to a diverse clientele. Ability to independently set priorities, manage tasks, and meet deadlines. Experience generating documents and reports using various database and spreadsheet software programs such as MS Word, Excel, and financial database and warehouse systems such as Microstrategy. Skilled in managing effort allocations for a large pool of faculty that charge to multiple funding sources. Possess effective communication skills and be able to work as part of a larger team. Must effectively accept challenges and responsibility and take pride in setting and achieving goals. Demonstrate the desire to work in a student and research oriented environment.

Preferred Qualifications:

Previous experience with Banner Finance, Hokiemart, Corporate Purchasing Card and Virginia Tech Foundation funds. Knowledge of proposal submittal processes in a research environment. Understanding of state, federal, sponsor and university regulations and procedures related to grants management activity. Excellent analytical skills. Preference given to Certified Research Administrators.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a full description of the position the requirements, and to apply, please go to To be considered, Applicants MUST apply on-line to posting SW0170628 , and attach both a resume and cover letter, by the close date of August 21, 2017. If you have any questions please call our HR Service Center @ 540-231-9331 or email the HR Service Center at

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with experience
Department: Dean - Veterinary Medicine
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24060
Work Schedule: Mon-Fri, 8-5
Posting Date: 08/07/2017
Review Begin Date:
Job Close Date: 08/21/2017
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. * Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  4. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. List of References
  2. Other Doc