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VTC Administrative Coordinator II / Enrollment

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Position Information

Position Information

Working Title: VTC Administrative Coordinator II / Enrollment
Faculty Rank: Lecturer
Role Title: Professional Faculty
Posting Number: AP0170210
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Responsible for supporting the enrollment department by tracking and processing transcripts for VTCSOM’s students, tracking and documenting student immunizations. Prepare enrollment management involvement in M1 & M3 orientation. Support the department by responding to emails, handling phone, fax and letter inquiries, filing student related materials.
Lead the college graduation planning.
Prepare required and/or scheduled reports.
Maintains up-to-date records of VTCSOM policies, procedures and contracts.

Required Qualifications:

Bachelor’s degree or commensurate experience in a medical or higher education setting.

Proficient in software programs such as: Excel, PowerPoint, Visio, Blackboard and all Microsoft office programs.

Significant experience in managing special projects and developing reports.

Experience in tracking requirements and deadlines.

Demonstrates excellent organization and writing skills.

Ability to communicate with a diverse population.

Highly skilled in customer service and problem-solving.

Preferred Qualifications:

Experience in educational research.

Employment Conditions: Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

Some evenings and weekends will be required.

Employment Comments:
How to Apply for this Job:

Qualified applicants must electronically submit online application, cover letter, resume/curriculum vitae, and a list of 3 professional references to jobs.vt.edu. Apply to posting AP0170210. Applicant screening will continue until the position is filled. Virginia Tech is committed to building a culturally diverse faculty and strongly encourages applications from women and minorities.

Employee Category: Administrative and Professional Faculty
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Tenure Status: Non-Tenure Track
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Range: Commensurate with Experience
Location: Other - Virginia
Department: VTC Health and Medical
Location, if not Blacksburg: Roanoke VTC School of Medicine
Location Zip Code: 24016
Work Schedule: 8a-5p
Job Posting Date: 07/24/2017
Review Begin Date: 08/07/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/78264

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents