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Administrative Assistant - Business Service Center

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Position Information

Position Information

Working Title: Administrative Assistant - Business Service Center
Role Title: Administrative & Office Specialist III
Posting Number: SW0170453
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

This position will provide administrative assistance to the Business Service Center in the Advancement Division by:

Preparing and submitting RFP vouchers for foundation funds.

Auditing travel vouchers for accuracy.

Initiating PO’s, ISR’s and IPR’s for state funds using HokieMart.

Ordering supplies as needed by the different units in Advancement.

Recording transactions in SharePoint.

Filing, copying and other office organizational duties.

Assisting with other financial and administrative duties as requested.

Required Qualifications:

Experience providing administrative support in an academic or professional office setting. Must be proficient with Microsoft Office software applications such as Word, and Excel. Ability to work independently as well as part of a team to carry out the daily functions of the Business Service Center with the highest degree of professionalism and confidentiality, displaying a solid understanding of protocol in handling complex and sensitive issues. Knowledge of basic bookkeeping, accounting, and purchasing procedures. Ability to follow detailed processes for compliance with standards and adherence to established procedures.

Preferred Qualifications:

Experience with state/university travel regulations/system and reimbursement processes; working knowledge of Financial Banner and Time Clock Plus; demonstrated knowledge of University accounting systems and operating procedures; demonstrated knowledge of VT Foundation payment, transfer and reconciliation procedures; Knowledge of the University Pcard system.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Interested candidates must apply online at www.jobs.vt.edu and search for posting SW0170453. Include with the state application, a cover letter, resume, and list of references. Individuals with disabilities desiring accommodations should notify the Human Resources Service Center, 540-231-9331 or email hrservicecenter@vt.edu.

A review of applications will begin after June 23, 2017.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range:
Department: University Development
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Mon - Fri, schedule to be determined
Posting Date: 06/16/2017
Review Begin Date: 06/23/2017
Job Close Date:
Restricted to university employees only?
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/77150

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References