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Accounting Associate

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Position Information

Position Information

Working Title: Accounting Associate
Role Title: Administrative & Office Specialist III
Posting Number: SW0170308
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The DSA Finance team provides fiscal services to various auxiliary and E&G departments in the Division of Student Affairs, such as the Vice President’s Office and Squires Student Center. The Accounting Associate is responsible for a variety of fiscal activities which may include, but are not limited to: bookkeeping, payroll & invoice processing, procurement, travel arrangements & reimbursements, billing & collections, financial reconciliations, fixed asset tracking, cash handling, and file maintenance.

Required Qualifications:

Previous experience in accounting or bookkeeping and customer service. Proven experience with reconciliations, invoice processing, funds handling, deposit of daily receipts, petty cash funds, and merchant credit card procedures. Demonstrated experience handling sensitive, confidential information and documents. Exceptional interpersonal communication skills with the ability to communicate in a professional and courteous manner to diverse constituents. Excellent organizational skills and attention to detail. Ability to work independently and cooperatively in a team environment with limited supervision. Experience preparing financial schedules and reports in Excel. Comprehensive knowledge of Microsoft Office including Word, Excel, and Outlook.

Preferred Qualifications:

Working knowledge of accounts payable, accounts receivable and general ledger. Associate’s degree with a business related discipline. Familiarity with Banner Finance and HRIS, Hokie Mart, Time Clock Plus, and QuickBooks or similar software programs.

Employment Conditions: Must have a criminal background check, Alternate work schedule - If other than M-F, 8-5 please describe below, Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

Occasional evenings & weekends required

Employment Comments:
How to Apply for this Job:

For a full description of the position and requirements, and to apply, please go to Attach a resume, cover letter, and list of three professional references to the online application. Attached letters of recommendation will be considered but are optional. Review of applications will begin on April 28, 2017 and continue until the position is filled. Individuals with disabilities desiring accommodations should contact Angie Harris at 540-231-6865 or by the review date.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: DSA Finance
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: Monday- Friday, 8am-5pm with occasional evenings & weekends
Posting Date: 04/18/2017
Review Begin Date: 04/28/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have bookkeeping or accounting experience that will qualify you for this position?
    • Yes
    • No
  2. * Do you have experience creating documents in Word and spreadsheets in Excel?
    • Yes
    • No
  3. * Do you have cash handling experience?
    • Yes
    • No
  4. * Have you had experience handling confidential information and materials?
    • Yes
    • No
  5. * Do you have proven communication skills to effectively and diplomatically work with various levels of employees (faculty, staff, students)?
    • Yes
    • No
  6. * Do you have a Bachelor's or Associates degree in business or related discipline?
    • Yes
    • No
  7. * Do you have experience maintaining well organized documentation?

    (Open Ended Question)

  8. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  9. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  10. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  11. * Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Reference #1
  2. Letter of Reference #2