Skip to Main Content

Program Coordinator

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply for this Job link/button.

If you would like to bookmark this position for later review, click on the Bookmark link.  If you would like to print a copy of this position for your records, click on the Print Preview link.

Position Information

Position Information

Working Title: Program Coordinator
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0170303
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Program Coordinator is responsible for meeting and surpassing the goals and objectives for the educational programs offered by the Mechanical Engineering department in Northern Virginia. This is accomplished by ensuring that all activities and functions for a designated program be completed in accordance with stated priorities, time limitations, funding limitations, and/or other specifications. Sample responsibilities include but are not limited to, assistance to advertising, marketing, and outreach for a graduate program which is an extension of the Main Campus offerings, assistance to initiate a successful program, development of publicity material for the program, coordination with main campus and NCR staff for course offerings and scheduling of distance learning classrooms, coordination of the program with other College of Engineering programs and liaisons at NCR, coordination with other Virginia Tech units such as Alumni Office, office of the Dean and other departments at NCR as necessary, establishing a communication approach for prompt responses to inquiries about the program, services for guidance and advising to enrolled students and assistance for a variety of functions such as registration, developing program of study, creating/matching links to faculty and advisers (at both NCR and Blacksburg Campuses), organizing/processing thesis and dissertation applications, and academic procedural advising and counseling, among others.

Required Qualifications:

- Bachelor’s degree in a related field or equivalent level of training and/or experience.
- Experience providing higher level administration in a professional office environment.
- Experience in higher education program development and management, marketing, publicity, and outreach.
- Bookkeeping/accounting experience.
- Proficiency utilizing computer software such as Word, Excel, PowerPoint and Outlook.
- Ability to work independently and collaboratively in a team atmosphere.
- Must have excellent customer service, communication, and interpersonal skills.

Preferred Qualifications:

- Experience working with remote staff or team members.
- Experience using Banner databases or similar in other institutions for applications, student management, departmental human resources management, and financial management including fund accounting.
- Working knowledge of purchasing databases such as Hokiemart.
- Experience working with and managing data within Cloud data servers.
- Experience working in higher education.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To apply applicants must complete the online application at, posting #SW0170303, and submit a cover letter, resume and list of references as an attachment to the application. Job posting will close April 30, 2017.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with experience.
Department: Mechanical Engineering
Work Location: National Capital Region
Location, if not Blacksburg: Northern Virginia
Location Zip Code: 22203
Work Schedule: M-F; 8:00-5:00
Posting Date: 04/14/2017
Review Begin Date:
Job Close Date: 04/30/2017
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  2. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

  3. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  4. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc