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Administrative Assistant

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Position Information

Position Information

Working Title: Administrative Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0170302
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Administrative Assistant provides administrative support to the ACS Division of Polymer Chemistry (POLY) Executive Board, staff, and other committees to achieve the goals of its approximate 4,500 members. This position provides web and publicity support to the Division by creating, updating, and circulating basic web pages, e-news, paper newsletters, and social media posts, and assists the awards committee to publicize award program, collect nomination packets, prepare plaques and posters for events, and keep good connections with sponsors.
Additionally, the position supports POLY workshops by creating media, assisting in the pre-meeting tasks, shipping and ordering material, and providing post-meeting follow-up. In an effort to connect with the membership directly, this position will process new member applications, create the POLY newsletter, mail items via US mail, maintain on-line calendars, and circulate graphical abstracts to members and libraries. Travel is required to meetings throughout the U.S. to provide administrative support 2-4 times annually.

Required Qualifications:

- Proficiency with software such as MS Word, Excel PowerPoint, and Outlook.
- Experience such as circulating/creating newsletters, web pages, e-news, Facebook, Twitter, and LinkedIn.
- Excellent communication skills, and ability to work with a high volume of customers.
- Must be able to travel by air 2-4 times annually and physically be able to pick-up boxes of varying weight, and set up registration booth.

Preferred Qualifications:

- Experience with newsletter software, Photoshop and/or Adobe Indesign.
- Knowledge of LCD and other meeting equipment.
- Experience working with hotel set-up or creating banquet orders.
- Experience with USPS bulk mailings and FedEx shipping.

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:

Ability to travel by air 2-4 times annually and physically able to pick-up boxes and set up registration booth.

Employment Comments:
How to Apply for this Job:

To apply applicants must complete the online application at, posting #SW0170302, and submit a resume and list of references as an attachment to the application. Job posting will close May 1, 2017.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: Chemistry
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F; Hours to be determined
Posting Date: 04/14/2017
Review Begin Date:
Job Close Date: 05/01/2017
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Describe any work experience relevant to this Posting.

    (Open Ended Question)

  2. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  3. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. List of References
Optional Documents
  1. Cover Letter
  2. Other Doc