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Event Assistant

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Position Information

Position Information

Working Title: Event Assistant
Role Title: Media Specialist I
Posting Number: SW0170285
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Event Assistant (EA) is supervised by the Event Coordinator and the Manager of the Executive Briefing Center (EBC). The Event Assistant position will assist the Event Coordinator with the planning and execution of events held at the Executive Briefing Center in Arlington, VA, and work as part of a team to support events that contribute to the overall experience of clientele. The Event Assistant work will include day/evening/weekend shifts with occasional staff meetings and trainings. Hours may increaseor decrease based on seasonal needs.
Due to the nature of this position, the Event Assistant will be required to bend, stand for at least 6 hours, push, pull, lift, carry and move items up to 50lbs or more. The work schedule will vary and will include evening and weekend work depending on the needs of the events at the center.

Required Qualifications:

• Strong customer service skills.
• Knowledge of use and operation of standard office equipment and computer software applications including Microsoft Word, Excel and PowerPoint.
• Must be a team player.
• Excellent interpersonal and organizational skills.
• Flexibility and the ability to quickly and smoothly handle unanticipated changes and needs.
• Strong attention to detail and the ability to establish priorities and meet deadlines.
• Ability to lift or push up to 50lbs.
• Ability to handle sensitive and confidential situations as well as demonstrate poise, tact and diplomacy.

Preferred Qualifications:

• Previous related experience in a hotel and/or conference center.
• Experience with audio/visual equipment such as laptops, projectors and microphones.
• Knowledge of Microsoft Publisher and/or graphic design software.
• Working knowledge of supporting events.

Employment Conditions: Must have a criminal background check, Alternate work schedule - If other than M-F, 8-5 please describe below
Must have a conviction check: Yes
Describe Other:

The work schedule will vary and will include evening and weekend work depending on the needs of the events at the conference center.

Employment Comments:
How to Apply for this Job:

Interested applicants should complete an online application at

Review of applications will begin on May 1, 2017 and continue until the position is filled.

Employee Category: Hourly Wage Staff, limited to 1500 hrs/year
Appointment Type: Temp, non-salaried wage
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 2
Pay Range: Commensurate with Experience
Department: VTRC Arlington Conference Ctr
Work Location: National Capital Region
Location, if not Blacksburg: Arlington, Virginia
Location Zip Code: 22203
Work Schedule: will be determined by events which need support
Posting Date: 04/13/2017
Review Begin Date: 05/01/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you interested in a part time, hourly wage position?
    • yes
    • no
  2. * Are you willing to work nights and/or weekends?
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc