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Administration and Program Assistant

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Position Information

Position Information

Working Title: Administration and Program Assistant
Role Title: Administrative & Office Specialist III
Posting Number: SW0170254
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Administration and Program Assistant is responsible for coordinating and implementing program planning, financial processing, client services, event planning, and center usage; works with the Virginia Tech Richmond Center and Virginia Tech Hampton Roads Centers faculty and staff to coordinate program implementation; maintains and reconciles financial records using the Banner Financial System; prepares accounting/purchasing forms, travel reimbursements and processes wage payroll.
This position also provides support for the daily operations of the Newport News and Virginia Beach Centers, based on each center’s program and implementation needs; serves as the initial and primary contact for faculty, students, clients and participants associated with graduate, professional development and meeting management activities; supports the directors in a wide variety of tasks including marketing and customer support, classroom scheduling, calendar maintenance, classroom set up and reception duties; serves as the liaison between students and various entities on main campus.

Required Qualifications:

Previous experience in program and/or event planning, project management, financial processing, and marketing activities. Exceptional customer service, communication and interpersonal skills. Ability to handle numerous projects and details simultaneously and accurately; must be able to manage and handle on-the-spot changes and emergencies. Excellent organizational skills. Command of Outlook and Microsoft Office suite.

Preferred Qualifications:

Bachelor degree in related field. Experience working within higher education and/or professional development organization. Experience in training and development and/or meeting management.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a complete listing of position qualifications, and to apply, please visit www.jobs.vt.edu, and search for posting SW0170254.

Review of applications will begin on April 17, 2017.

Employee Category: Staff (Salary)
Appointment Type: Restricted
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience up to a budget maximum of $35,000
Department: Richmond Center
Work Location: Other - Virginia
Location, if not Blacksburg: Richmond
Location Zip Code: 23294
Work Schedule: 9-5:30, M-F
Posting Date: 03/31/2017
Review Begin Date: 04/17/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/75131

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Letter of Reference #1
  2. Letter of Reference #2
  3. Letter of Reference #3
  4. Other Doc
  5. Other Doc #2