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Office Assistant – Finance

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Position Information

Position Information

Working Title: Office Assistant – Finance
Role Title: Administrative & Office Specialist III
Posting Number: SW0170207
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Virginia Tech Carilion Research Institute (VTCRI) is seeking a part-time salaried (32-hour/week with benefits) Office Assistant/Receptionist. The primary responsibility of this position is to provide reception support for the Executive Director and VTCRI administrative offices by greeting visitors, managing research participant traffic, answering phones, scheduling meetings, filing, maintaining orderly office supplies, and distributing mail. In addition to this primary responsibility this position will also provide assistance to one of two VTCRI administrative tracks, depending on qualifications and skill set, in either Finance or Human Resources (HR).

The Finance track would entail tracking and processing reimbursements, scanning incoming invoices, researching invoice issues, and other support as needed. The HR track would entail maintaining employee directories, maintaining monthly leave records, supporting the HR Manager in completion of new hire paperwork, wage time-card processes. The Office Assistant/ Receptionist will also provide back-up support to other administrative staff as needed. This position requires a commitment to customer service, attention to detail and time management skills.

Required Qualifications:

-Demonstrated administrative experience.
- Must communicate clearly and concisely, both verbally and in writing.
- Superior customer service attitude and professional demeanor.
- Demonstrated proficiency in Microsoft Office applications.
- Ability to work in a fast paced, high stress environment with a high degree of efficiency.
- Must be detail oriented and highly organized.
- Associate’s degree in Accounting, Human Resources or other related field or equivalent applicable experience or certification.
-Direct experience in customer service environment.
-Accounting or human resources experience.

Preferred Qualifications:

-Working knowledge of university and state policies and procedures.
-Experience with university systems: HokieMart, Banner, TEM.

Employment Conditions:
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

For a full description of the position and requirements, and to apply, please go to Attach a resume, cover letter, and list of three professional references. Review of applications will begin on March 27, 2017 and continue until the position is filled.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time: 80
Pay Band: 3
Pay Range: $22,000 - $25,000
Department: VT Carilion Research Institute
Work Location: Other - Virginia
Location, if not Blacksburg: Roanoke, VA
Location Zip Code: 24016
Work Schedule: Mon-Fri, 8-5 and as needed
Posting Date: 03/15/2017
Review Begin Date: 03/27/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents