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Payroll Tax Accountant

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Position Information

Position Information

Working Title: Payroll Tax Accountant
Role Title: Financial Services Specialist I
Posting Number: SW0170190
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Payroll Office is responsible for paying all 17,000 University employees on time and correctly. This area makes all payroll related tax deposits and submits income reports, processes retroactive funding changes, reconciles health care billings, makes retroactive pay adjustments, pays all third party payroll vendors as well as collect and disburse all garnishments, tax liens and child support orders. In addition, they are responsible for obtaining and maintaining all I-9’s and are charged with determining the taxability and employability of all non-resident alien employees.

Core responsibilities of the Payroll Tax Accountant consist of the following:
• Making tax deposits, and preparing/filing tax reports in compliance with federal, state, and local regulations for all payroll tax activities;
• Reviewing pre-tax and post-tax deductions for compliance with federal, state, and local regulations and making adjustments as needed;
• Reconciling paycheck deductions and initiating benefit payments to 3rd party vendors, and work with 3rd party administrators to resolve issues or discrepancies;
• Reconciling multiple benefit accounts;
• Performing periodic trial balances and ongoing reconciliation of year-to-date totals impacting employee earnings, withholdings, and employee/employer reporting requirements;
• Preparing the timely issuance of W2s for all employees;
• Assisting employees with understanding the impact of deductions and tax withholding to payments issued;
• Staying informed of federal, state and local regulations related to income tax withholding and benefits;
• Assisting with processing garnishments and levies;
• Assisting with researching tax regulations affecting employee compensation, fringe benefits and payments to non-residents;
• Conducting research and preparing special reports for management as needed.

Required Qualifications:

• Bachelor’s degree or equivalent in accounting/business related field or equivalent level of training and/or several years of related experience;
• Extensive knowledge of and ability to interpret federal, state, and local payroll tax regulations and requirements;
• Extensive knowledge of all levels of tax filing and reporting requirements for employers;
• Experience preparing W2/941 forms;
• Familiarity with IRS abatement process;
• General payroll experience;
• Professional accounting experience with knowledge of generally accepted accounting principles, practices, and account reconciliation;
• Demonstrated initiative to independently plan, organize and prioritize workload to meet strict deadlines with multiple competing priorities;
• Must be able to maintain absolute objectivity and confidentiality with all employees and all payroll related data;
• Advanced level experience using automated systems, personal computers and software such as Microsoft Office applications (specifically Word, Excel and PowerPoint) in an accounting oriented environment; and
• Excellent interpersonal and communication skills with the ability to provide customer service in a courteous manner and work effectively with diverse groups of people

Preferred Qualifications:

• Experience preparing personal/business tax returns
• Experience working with a large, automated, complex payroll system in a high volume environment
• Payroll experience in a higher education setting
• Experience with Banner Payroll/HR
• Knowledge of garnishment regulations
• Familiarity with the interaction between accounts payable and payroll
• Knowledge of rules and regulations regarding taxation of employee fringe benefits and payments made to those in a non-resident alien tax status
• Experience interpreting and applying federal, state, and local tax regulations to individuals in a nonresident status

Employment Conditions: Must have a criminal background check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

Interested applicants should complete an online application at, posting #SW0170190.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Exempt: Not eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: University Controller - Operating
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F 8-F
Posting Date: 03/08/2017
Review Begin Date: 03/22/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link:

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  2. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (
    • Higher Education Recruitment Consortium - HERC (
    • Diverse Jobs (
    • Insight Into Diversity (
    • Indeed (
    • Roanoke Times Online (
    • Commonwealth of Virginia Jobs (
    • Virginia Tech job site (
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. Other Doc
  2. List of References