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HST Program Coordinator

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Position Information

Position Information

Working Title: HST Program Coordinator
Role Title: General Administration Supervisor I/Coordinator I
Posting Number: SW0170164
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Guided by our Principles of Community as our core values, Virginia Tech is preparing leaders for the world. We believe that innovation is powered by perspective, collaboration and that teamwork and respect for each other lead to superior results. Our faculty, students and staff serve with humility, pride and advocacy, and we are taking a coordinated, focused approach to growth in the health sciences and technology sector and seek to establish world-class collaborations in selected areas of the biomedical sciences, life sciences, and health sciences’ research.

If you are a highly motivated, results driven and customer focused collaborator seeking an opportunity in an environment full of vigor of a start-up-like company, then don’t wait any longer and apply for the HST Programs Coordinator position.

The successfully selected candidate will provide program support for all Health Sciences and Technology initiatives. Primarily, the incumbent will serve as an effective liaison with on and off campus contacts and conduct the activities of the office in a professional, organized, and efficient manner, handling confidential and sensitive matters with utmost discretion and a high level of attention to detail. S/he will coordinate the following with HST administrators as appropriate: 1.) manage and prioritize HST administrators calendars as requested; 2.) schedule individual and group meetings for HST administrators; 3.) assist with scheduling and logistics for HST meetings and special events; 4.) remain in constant communication with VT administration and leadership (deans and VPs) to facilitate their interactions, maintaining flexibility and rescheduling to address emergencies as they arise; 5.) provide administrative support for educational and training initiatives, including receiving and responding to inquiries; 6.) manage all aspects of meeting arrangements to include development of agendas, preparation of meeting materials, catering, and other arrangements as needed; 7.) screen and manage correspondence, inquiries, and reports by routing to relevant staff members in an accurate and timely manner.

Additionally, the incumbent will be expected to provide pivotal support to the AVP for Health Sciences and Technology Outreach with planning, outreach initiatives, and also support the AVP for Health Sciences Education with student-centered programs and initiatives as part of a broader HST vision including special projects, events or conferences.

Required Qualifications:
  • Significant experience providing administrative support to senior administrator/executive.
  • Demonstrated program or project management skills and/or experience.
  • Demonstrated experience exercising sound judgment and complete discretion in dealing with highly confidential and sensitive matters.
  • Proven success organizing and managing a large, complex workload.
  • Strong experience with computer software such as word processing, spreadsheets, presentation, email, and calendar management applications; database experience.
  • Experience managing complex travel arrangements with a preference for overseas travel coordination experience.
  • Excellent communication and interpersonal skills.
  • Experience working in a demanding, fast-paced environment.
  • Available as needed to perform job duties beyond standard work day.
  • Must be highly organized, detailed-oriented and able to multi-task in a fast-paced environment.
  • Must anticipate deadlines and be able to meet them ahead of schedule, if needed.
  • Bachelor’s degree, or specialized training and significant experience equivalent to a degree.
Preferred Qualifications:
  • Experience providing high level administrative support in a medical environment.
  • Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP).
  • Experience in writing and editing administrative documents.
Employment Conditions: Must have a criminal background check, Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

Must be willing to work beyond standard workday/office hours as needed.

Employment Comments:
How to Apply for this Job:

Applicants must complete the online staff application at and submit a cover letter, resume, and a list of three references as attachments to that application. For full consideration, candidates are encouraged to apply by the review date of March 10, 2017.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 4
Pay Range: Commensurate with Experience
Department: VT Carilion Research Institute
Work Location: Other - Virginia
Location, if not Blacksburg: Roanoke
Location Zip Code: 24016
Work Schedule: 8:00-5:00
Posting Date: 03/01/2017
Review Begin Date: 03/10/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

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Supplemental Questions

Required fields are indicated with an asterisk (*).

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
Optional Documents
  1. Other Doc