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SECL Event Leadership and Coordination Internship

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Position Information

Position Information

Working Title: SECL Event Leadership and Coordination Internship
Role Title: Administrative & Office Specialist I
Posting Number: SW0170094
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

Student Engagement and Campus Life offers an opportunity for students to learn the value of event coordination and management in real workplace situations at the War Memorial Chapel. This internship will offer practical experience in the conceptualization, planning, and implementation of events, with particular emphasis on weddings. The intern would be under the direct supervision of the Events and Operations Associate for the Chapel. This position is paid up to 10 hours per week at $9/hour. Additional unpaid hours may be eligible for class credit if agreed to by supervising faculty and will be determined based on degree requirements set forth by the academic department.

The War Memorial Chapel and Events student intern performs a wide range of event-related duties, from initial scheduling of Chapel space for clients to day-of event coordination. The intern will work with: Microsoft Office applications; Event Management Systems (EMS) reservation software to schedule space; sound systems; a variety of candelabra and other wedding décor; and various cleaning products to prepare the Chapel space for events. Though most event-related tasks are collaborative in nature, the position demands personal initiative, innovation, and problem-solving skills.

Required Qualifications:

Only current Virginia Tech Students are eligible for this internship opportunity.

Preferred Qualifications:

• Exhibit high standards of customer service principles.
• Ability to work autonomously.
• Ability to work with tight deadlines and diverse clientele with unique needs.
• Meeting with clients and taking a leadership role in coordinating events through to completion.
• Suggesting compromises and working with the client to educate them as to the feasibility of their ideas to achieve successful events.
• Communicating clearly, concisely, and professionally.
• Offering a variety of event-related solutions and options from which the client can make a final decision.
• Working a flexible schedule, including some weekdays and many Saturdays during the spring and summer.
• Demonstration of time management, organization, and data entry skills.
• Demonstration of trustworthiness, dedication, and a strong work ethic.

Employment Conditions: Alternate work schedule - If other than M-F, 8-5 please describe below, Other (Describe Below)
Must have a conviction check: Yes
Describe Other:

Only current Virginia Tech Students are eligible for this internship opportunity.

Work schedule is 10 hours per week, mostly Monday through Friday, with occasional weekend and evening hours.

Employment Comments:

Only current Virginia Tech Students are eligible for this internship opportunity.

How to Apply for this Job:

Only current Virginia Tech Students are eligible for this internship opportunity.

Apply to posting online at www.jobs.vt.edu

Employee Category: Student Wage
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Part-time
If part time, enter Percent Time:
Pay Band: 1
Pay Range: 9.00/hour
Department: Student Engagement & Campus Life
Work Location: Blacksburg
Location, if not Blacksburg:
Location Zip Code: 24061
Work Schedule: M-F, evening and weekends occasionally
Posting Date: 02/03/2017
Review Begin Date: 03/03/2017
Job Close Date:
Restricted to university employees only?
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/73445

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently enrolled as a Virginia Tech student?
    • Yes
    • No
  2. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  3. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
Optional Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
  3. List of References
  4. Other Doc