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Receptionist, VTRC-A

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Position Information

Position Information

Working Title: Receptionist, VTRC-A
Role Title: Administrative & Office Specialist III
Posting Number: SW0170073
About Virginia Tech:

Virginia Tech is a public land-grant university, committed to teaching and learning, research, and outreach to the Commonwealth of Virginia, the nation, and the world. Building on its motto of Ut Prosim (that I may serve), Virginia Tech is dedicated to InclusiveVT—serving in the spirit of community, diversity, and excellence. We seek candidates who adopt and practice the Principles of Community, which are fundamental to our on-going efforts to increase access and inclusion, and to create a community that nurtures learning and growth for all of its members. Virginia Tech actively seeks a broad spectrum of candidates to join our community in preparing leaders for the world.

Position Summary:

The Receptionist position will be the first point of contact for visitors to the Virginia Tech Research Center – Arlington (VTRC-Arlington). It is a highly visible position that interfaces with individuals within and external to the university. This is a critical role for VTRC-A requiring a punctual, professional, and reliable incumbent. In addition, he/she must be organized, have strong interpersonal skills, and have outstanding customer service. He/she must also be comfortable managing the reception area during peak and off-peak times.

• Manage front office by opening and closing suite, handling mail and package distribution, tracking lost packages for designated units, maintaining a clean and professional work environment, etc.
• Greet all incoming visitors, answer telephone, refer callers as appropriate, and provide general information.
• Maintain and update National Capital Region Database and other assigned directories.
• Assist in the coordination of logistical support for business meetings and events as needed.
• Provide administrative support including general office management, backup travel logistics, and scheduling.
• Prepare reports regarding for visitors, parking validations, and other departmental information; maintain records and documentation as necessary.
• Other duties as assigned.

Salary Range:
$35,000 – $40,000

Required Qualifications:

Demonstrated experience providing administrative support in a professional and diverse office environment; familiarity with MS Office Suite; experience composing/editing correspondence and reports with attention to detail, timeliness and accuracy; ability to manage competing priorities; capable of maintaining composure and professionalism; excellent customer service skills and the ability to maintain confidentiality.

Preferred Qualifications:

Experience providing front-line support in an office and/or university setting; experience with meetings and event support.

Employment Conditions: Must have a criminal background check, Must have a driver's license check
Must have a conviction check: Yes
Describe Other:
Employment Comments:
How to Apply for this Job:

To evaluate the requirements and apply, candidates may review posting SW0170073 in its entirety at www.jobs.vt.edu. Review of applications will begin February 14, 2017 and continue until the position is filled. Applicants MUST apply on-line to be considered. If you have any questions please contact our Service Center @ 540-231-9331 or email hrservicecenter@vt.edu.

Employee Category: Staff (Salary)
Appointment Type: Regular
If restricted or temporary, enter end date:
FLSA Status: Non-exempt: Eligible for overtime
Academic Year or Calendar Year: Calendar Year
Percent Employment: Full-time
If part time, enter Percent Time:
Pay Band: 3
Pay Range: Commensurate with Experience
Department: National Capital Region Operations
Work Location: National Capital Region
Location, if not Blacksburg: Arlington, VA
Location Zip Code: 22203
Work Schedule: M-F; 8:30-5:30
Posting Date: 01/31/2017
Review Begin Date: 02/14/2017
Job Close Date:
Restricted to university employees only? No
Equal Opportunity/Affirmative Action Statement:

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, or veteran status; or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees, or applicants; or any other basis protected by law.

For inquiries regarding non-discrimination policies, contact the executive director for Equity and Access at 540-231-2010 or Virginia Tech, North End Center, Suite 2300 (0318), 300 Turner St. NW, Blacksburg, VA 24061.

Reasonable Accommodation Statement:

If you are an individual with a disability and desire accommodation please contact the hiring department.

Quick Link: http://listings.jobs.vt.edu/postings/73266

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have an Interagency Placement Screening Form (Yellow Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only)
    • Yes
    • No
  2. * Do you have a Preferential Hiring Form (Blue Form) as issued under Policy 1.30 Layoff? (Commonwealth of Virginia Employees Only).
    • Yes
    • No
  3. * How did you first learn about this job opening?
    • Chronicle of Higher Education - online
    • Chronicle of Higher Education - print
    • Higher Ed Jobs (www.higheredjobs.com)
    • Higher Education Recruitment Consortium - HERC (www.hercjobs.org)
    • Diverse Jobs (www.diversejobs.net)
    • Insight Into Diversity (www.careers.insightintodiversity.com)
    • Indeed (www.indeed.com)
    • Roanoke Times Online (www.jobs.roanoke.com)
    • Commonwealth of Virginia Jobs (www.jobs.virginia.gov)
    • Virginia Tech job site (www.jobs.vt.edu)
    • Facebook
    • LinkedIn
    • Twitter
    • Job Fair (please describe below)
    • Journal (please describe below)
    • Listserv (please describe below)
    • Newspaper - print (please describe below)
    • Professional Conference (please describe below)
    • From a friend/acquaintance not associated with Virginia Tech (please name below)
    • From a Virginia Tech employee/representative/recruiter (please name below)
    • Veteran related event/site (please describe below)
    • Virginia Employment Commission - VEC
    • Other Virginia Tech affiliated website (please describe below)
    • Other job board such as Simply Hired, Career Builder, etc. (please describe below)
    • Other - Not listed (please describe below)
  4. Please describe recruiting source identified in previous question (if applicable):

    (Open Ended Question)

Required Documents

Required Documents
  1. Resume/Curriculum Vita
  2. Cover Letter
Optional Documents
  1. Other Doc